Stop juggling spreadsheets and scattered DMs. GuestFlow gives YouTube podcasters a unified system to find, pitch, schedule, and retain world-class guests.
Trusted by creators on YouTube
Most podcasters use 5+ tools and still drop the ball. Guest relationships slip through the cracks.
Guest statuses, contact info, follow-up dates — scattered across tabs you haven't updated in weeks.
A warm lead goes cold because you forgot to follow up after their first "maybe." They end up on a competitor's show.
Three rounds of back-and-forth emails to agree on a recording time. Every. Single. Guest.
From first discovery to the post-episode thank-you — GuestFlow handles the workflow so you can focus on the conversation.
Track every guest from research to completed interview. See subscriber counts, social profiles, expertise tags, and relationship strength in one clean view.
Share a public booking link and let guests pick a time that works. Set availability windows, block buffer time, never double-book. Auto-reminders at 24h and 1h.
Built-in templates for every stage — outreach, confirmation, reminders, thank-yous — with variables auto-filled from your guest's profile. One click to send.
See which guest statuses convert, which templates get replies, and how your pipeline health trends month over month. Data-driven decisions for a data-driven creator.
No complicated onboarding. No lengthy setup. Just your guest pipeline, organized.
Import from a spreadsheet or search YouTube to find guests by channel size and topic.
Pick a template, personalize with one click, and send — without leaving GuestFlow.
Send guests your booking link. They pick a time, you confirm. Done.
Review the guest brief, join the call, let GuestFlow handle every reminder.
Join thousands of YouTube creators who've upgraded from spreadsheets.
"I was losing track of guests constantly. GuestFlow gave me a system I actually stick to. My booking rate went up 40% in the first month."
"The scheduling link alone saved me 3+ hours a week. Guests love it too — it feels professional without being corporate."
"I've tried every CRM. None of them understood podcasting. GuestFlow is the first tool that speaks my language."
"The email templates are surprisingly good. My outreach reply rate doubled because the messages actually feel personal."
"What I didn't expect was how much I'd use the analytics. Now I can see which topics lead to the best guests."
"Set up my availability once, shared the link in my outreach email, and guests booked themselves. Game changer."
Choose from flexible plans designed for creators at every stage.
No. The 14-day trial on Creator and Studio plans requires no credit card. Just your email address. We'll remind you 3 days before the trial ends.
Yes. GuestFlow supports CSV import so you can bring in your existing guest data in minutes. You can also add guests manually or search YouTube channels directly.
You set your weekly availability windows in GuestFlow. You'll get a public URL (e.g., guestflow.io/book/yourname) that you share with guests. They pick a slot, fill in their details, and you get a confirmation email instantly.
Yes. GuestFlow sends outreach, confirmation, reminder, and thank-you emails from our sending domain. Replies go directly to your email address.
You own your data. When you cancel, you have 30 days to export everything as a CSV. After 30 days, your data is permanently deleted from our servers.
Yes, the Studio plan supports up to 5 team members and multiple show profiles. Need more? Contact us for a custom Enterprise quote.
Stop losing guests to a spreadsheet you don't open. Start your free trial today — no card, no risk, no chaos.
Start free — no card needed